PRIVACY POLICY
Effective Date: November 11, 2024
This Privacy Policy governs the collection, use, and protection of personal data by McGill Astronomy and mcgillastronomy.com. By accessing and using this website, you consent to the data practices outlined herein.
1. Data Collection
We collect personal data solely when voluntarily provided by you through forms on our website, including but not limited to our registration form at https://mcgillastronomy.com/join. Information that may be collected through these forms includes:
- Full Name
- McGill Student Email Address
- McGill Student ID
- Faculty of Enrollment
- Discord Username
Form submissions may be processed either by Web3Forms or processed and stored in MongoDB Atlas. Web3Forms does not store any form data but logs standard information (e.g., IP address, browser type, ISP, timestamp, and referring/exit pages) for trend analysis, service administration, and site monitoring. MongoDB Atlas stores submitted data in compliance with stringent privacy standards. For additional details, you may refer to their privacy policies:
Additionally, we collect anonymized data via Vercel’s Web Analytics, including but not limited to:
- Browser Type
- Device Type
- Pages Visited
- Duration of Visit
This anonymized data is exclusively used to improve website functionality and monitor traffic patterns.
2. Data Sharing and Third-Party Providers
Personal data collected through our forms may be securely stored or processed by trusted third-party providers, including but not limited to Web3Forms and MongoDB Atlas, in compliance with applicable privacy laws. These providers are essential for administering forms, storing data, and managing web infrastructure.
We also may disclose certain personal data to the Students’ Society of McGill University (SSMU) solely for the purpose of verifying student status and membership:
- Full Name
- McGill Student Email Address
- McGill Student ID
- Faculty of Enrollment
For SSMU’s contact details, please see https://ssmu.ca/who-we-are/contact-us/.
We do not share, sell, or disclose your personal data to any other third parties unless required for legal compliance or the provision of our services.
3. Data Usage
Personal data collected is used solely for purposes related to membership management, event organization, and content display on mcgillastronomy.com. Anonymized data gathered through Vercel’s Web Analytics is utilized to enhance user experience and site functionality but is not shared with any third parties.
4. Data Retention and Deletion
Personal data is retained only as long as necessary to fulfill the purposes for which it was collected. You may request data deletion by contacting us using the information provided below.
Anonymized usage data collected is not tied to identifiable individuals; hence, such data is exempt from deletion requests.
5. External Links
This website may contain links to external websites. We are not responsible for the privacy practices of these sites and recommend reviewing their respective privacy policies.
6. Policy Amendments
We reserve the right to amend this Privacy Policy at any time. Amendments will be posted on this page with an updated effective date. Continued use of the website constitutes acceptance of the revised terms.
7. Contact Information
For inquiries regarding this Privacy Policy or to request the deletion of your personal data, please contact us at legal@mcgillastronomy.com.
This Privacy Policy complies with applicable Canadian and Quebec privacy laws and governs the use of data on mcgillastronomy.com and related McGill Astronomy services and activities.